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- REQUEST
FOR PROPOSAL
-
-
PLEASE
NOTE:
Oral presentations will be heard by the Site Selection Committee and written
documentation will be processed at the annual conference only. Regretfully,
we do not accept mailed proposals.
-
- Please take 5 copies of written proposal for each of the 5-member Site
Selection Committee. You will be asked to make a 15-minute oral presentation
at the Site Selection Committee meeting.
-
- To schedule your presentation, you must be a registered participant. Please send email to site@cimpa.org
for more information.
HOW TO BID
-
EVENT:
- INTERNATIONAL
TECHNOLOGY, MEETINGS & INCENTIVES CONFERENCE
- Joint meeting of the Connected International Meeting
Professionals Association (CIMPA)
and the Asian Leaders Association (ALA)
-
-
DATES:
- October
2009
-
October 2010
- October 2011
-
-
ATTENDEES:
- Association
Executives, Meeting Planners, Incentive Organizers, Seminar Organizers, Travel Agents, Tour
Operators, Industry Suppliers
-
-
PATTERN:
- Pre-conference Tours on Saturday - Wednesday
- Arrival at
Conference Site on Thursday
- Pre-Conference on
Friday
- Conference
on Saturday and Sunday
- Post Conference
Tours on Monday to Wednesday
- Approximate No.
of Participants: 250
-
-
SLEEPING
ROOM REQUIREMENTS:
- Thursday night:
25 double; 25 single
- Friday, Saturday
and Sunday : 60 double; 50
single
-
-
MEETING
ROOM REQUIREMENTS:
- Friday:
9:00 AM - 5:00 PM:
- 2 meeting rooms
for 50, classroom style
- Saturday and
Sunday:
- 9:00 AM - 11:00
Noon
- General Session
room for 250
- 11:30 AM - 2:00
PM - Ballroom with space for 50
- tabletops for
exhibits and luncheon tables of 8
for 250 people.
- 2:00 PM - 5:30 PM
- 4 breakout rooms
-
-
FOOD
AND BEVERAGE:
- 3 lunches, 6
coffee breaks, 2 dinners
-
-
HISTORY:
- 1992- 1994 -
Washington DC, USA
- 1995 - Monterrey,
Mexico
- 1996- San Jose,
Costa Rica
- 1997- Athens,
Greece
- 1998 - Las Vegas,
USA
- November
12-15, 1999 -
Marrakech, Morocco
- October 26-29,
2000 -
Bangkok, Thailand
- September
21-26, 2001 -
Cruise/Conference On The Nile, Egypt. Conference continues at the
Mediterranean Travel Fair sponsored by Reed Travel Exhibitions in Cairo. (Rescheduled
on January 10-15, 2002)
- August 25-28, 2002 - Maastricht, Netherlands
- November 5-8, 2003 - Portugal
- November 12-15, 2004 - Albuquerque, New Mexico
- November 10-12, 2005 - Crete, Greece
- November 9-13, 2006 - Prague, Czech Republic
- February 3-6, 2008 - Beijing, China
-
- IMPORTANT: Please indicate what the hotel and tourist
board or convention bureau can offer by way of sponsorships. (Normally,
hosting promotional luncheon in preceding conference and a Welcome Luncheon
at the current conference) Advertising
support is required Please email
specs@cimpa.org
if you have any questions.
-
- HOW TO BID for future
conferences
- 1. Register for current conference
- 2. Send an email to site@cimpa.org
indicating that you wish to be scheduled for a site presentation. A
15-minute time slot will be assigned to you
- 3. Take 5 copies of your proposal to the conference. Submit them at the
registration desk when you claim your credentials.
- 4. Make your presentation on the scheduled date.
-
- PLEASE NOTE: The site
selection committee will vote but no decision will be made onsite. A web survey will be conducted shortly after the
conference. Final decision will be made by the Executive Committee as early
as possible but no later than 10 months before the event.
-
- Destinations which are not selected are welcome to make an updated
presentation for the succeeding year at the next meeting.
-
- Thank you for your interest. We look forward to
working with you.
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